About the Role
As a Procurement Specialist (m/f/d) you keep track of what we need for our daily work, what it costs, and that everything is in the right place at the right time. You coordinate orders and external services, compare offers, process invoices and work together with our internal teams to ensure structured processes.
The role combines procurement with operational organization: you work carefully with numbers and processes, while staying close to day-to-day business and pitching in when needed. You also have the opportunity to improve existing processes and help build new structures to support our continued growth.
Your Tasks
•You coordinate and are responsible for all orders and external service provision in the office area and ensure structured and reliable handling
•You assign invoices, keep track of costs and prepare information for accounting
•You obtain offers, compare them and prepare documents for internal approvals
•You receive deliveries and ensure they are passed on to the right teams
•You keep an overview of the daily office routine and ensure everything runs smoothly, from the reception area to the employee kitchens
•You regularly support the Front Office and are the point of contact there for employees, guests and service providers
•You support the coordination of business trips as well as the organization of internal events
•You coordinate and process incoming and outgoing mail and ensure reliable forwarding
Your Profile
•Ideally you bring initial experience in procurement, office management, accounting or a comparable administrative role
•You work in a structured manner and keep an overview even with multiple orders and open topics
•You have a good basic understanding of numbers, costs and invoices
•Excel is not a foreign word to you; you maintain lists, compare figures and are familiar with functions like VLOOKUP (SVERWEIS)
•Very good German skills and solid English skills
•You communicate in a friendly, clear and professional manner with internal teams, external service providers and occasionally guests at reception
•You pitch in when deliveries arrive or organizational support is needed in the office
•You work accurately, responsibly and independently
Why Flatpay?
•An environment where you can really make a difference. Short decision paths, a lot of responsibility and room for your ideas
•Deutschlandticket or BVG subscription – we cover part of it, you get to the office stress-free
•Urban Sports Club – so you stay active after work too
•Lunch vouchers – good food is simply part of it
•Subsidy for company pension scheme – because the future matters
•Up to 28 vacation days, depending on your length of service
•Modern workplaces with height-adjustable desks, good equipment and free drinks
•Regular team events, offsites and shared celebrations
About Us
Welcome to Flatpay! Flatpay helps merchants process card payments simply, transparently and reliably – with modern card readers, innovative technology and excellent support. Still relatively new in the German market, we are currently experiencing enormous growth. We are looking for motivated people who want to take responsibility and build something with us. With us, you have the chance to actively shape processes and develop both personally and professionally. Are you ready to be part of something extraordinary? Join Flatpay today and help shape the future of millions of European merchants!
