About Creatio
Creatio provides an AI CRM and workflow platform where people and AI agents work together. It helps midsize and large organizations run customer workflows and automates tens of millions of workflows daily for thousands of customers in over 100 countries.
Responsibilities
•Coordinate day-to-day operations of the Warsaw office and serve as the main contact for office-related requests
•Coordinate workplace services, maintenance, office purchases, and deliveries with building management, vendors, and service providers
•Partner with internal teams on office equipment, company merchandise, and shared operational tasks
•Support employee onboarding and offboarding by coordinating office access, welcome packs, workspace setup, and equipment handovers with IT
•Maintain records of office assets, supplies, and company merchandise, including storage, distribution, and replenishment
•Coordinate executive visits, client meetings, and internal events, including meeting rooms, catering, and hospitality
•Maintain office records, expense tracking, reports, and administrative documentation in line with company policies and approved budgets
•Monitor office supplies and equipment and ensure timely replenishment
•Support team activities, celebrations, and other office initiatives
•Resolve day-to-day office-related issues and respond to employee requests
Requirements
•Fluency in Polish, Russian, and Ukrainian
•English proficiency at B2 level or higher
•Strong organizational skills and attention to detail; ability to manage multiple requests and changing priorities
•Responsible, proactive approach and ability to follow tasks through to completion
•Good interpersonal skills and a friendly, helpful approach to colleagues, visitors, and suppliers
•Proficiency in Microsoft Office, including Excel, Word, and Outlook, and collaboration tools such as Microsoft Teams
•Willingness to learn new systems, tools, and procedures
•Strong written and spoken English and ability to communicate clearly and professionally
Nice to have
•Experience in office administration, workplace operations, or a similar support role; coordinating vendors, office purchases, inventory, or expense records; organizing meetings, internal events, or executive visits; supporting employee onboarding or coordinating workplace equipment and supplies
Conditions
•On-site work at the Warsaw office, near Politechnika metro station, from 9:00 AM to 6:00 PM
•Flexible work arrangements and initiatives to help manage schedules
•Career paths, mentorship opportunities, and continuous learning
•Competitive compensation and benefits designed to support employees and their families; the package may vary depending on country of residence and employment type
•Recognition of achievements and contributions
