# Office Manager
Quantum Systems builds next-generation unmanned solutions across air, land, and sea. From advanced aerial drones to underwater and ground platforms, our systems combine cutting-edge hardware with AI-driven software for seamless control and real-time data insights. Trusted by defense, security, and public sector clients worldwide, we redefine mission versatility and performance.
Quantum-Systems is a strong supporter of Ukraine and has had its local Ukrainian office since 2022.
This is a full-time office job. Candidates must be located in Kyiv.
What is your Day to Day Mission:
•Oversee daily office operations and ensure smooth workflows.
•Coordinate Admin, IT, and Safety teams to support relocations, new office launches, and infrastructure changes.
•Handle incidents such as IT issues, emergencies, or safety concerns.
•Ensure compliance with HSE and IT policies.
•Provide administrative support including calls, communications, and visitor services.
•Plan and manage business travel (tickets, hotels, transfers, documents).
•Manage relationships with 30+ suppliers, including tenders, contracts, and SLA monitoring.
•Prepare and control OPEX / CAPEX budgets, financial planning, and reporting.
•Lead office relocation, expansion, and optimization projects, liaising with landlords and contractors.
•Optimize office space usage and service costs.
What you bring to the team:
•Proven experience as an Office Manager or in a similar administrative/operations role.
•Strong organizational and multitasking skills.
•Excellent communication and problem-solving abilities.
•Experience coordinating cross-functional teams.
•Knowledge of vendor management, budgeting, and project management.
•Familiarity with HSE and IT compliance policies.
•Proficiency in MS Office and office management software.
•Upper-intermediate English (both written and spoken).
Why Quantum-Systems:
•We Stand with Ukraine!
•We believe in the power of combined efforts: straightforward tech expertise paired with a customer-centric focus.
•We are industry pioneers who are ambitious, bold, and visionary.
•We push limits, think outside the box, and strive for technological excellence to shape the future of aerial data.
•We promise to be your runway for individual and professional growth.
