Job Description
The Sr. Assoc, Administrative Services will provide comprehensive administrative support and office management for the General / Specialty Therapy Area of Medical Affairs. The incumbent is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing the calendar by arranging meetings and logistics, including accurate domestic and international travel support; managing all communications and office record retention; directing a high volume of inquiries and matters to the appropriate parties within the Company; and generating correspondence.
Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent will partner with many internal and external stakeholders, including the various areas of the Company, including the ability to integrate effectively and quickly with the other members of Support Staff. The ability to adjust to constant/changing situations and the ability to manage relationships with others are essential.
Primary Activities (include but are not limited to)
•General Secretarial/administrative duties.
•Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
•Work priorities and activities are reviewed with little supervision.
•Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
•Coordinate meetings, teleconferences/MS Teams meetings, and offsite meetings/events.
•Supports the use of Team Sites.
•Communication skills should be at a level to effectively interact with Our Company executives and internal/external clients both on-site and remotely to maintain workflow. May coordinate special projects within the division/area.
Minimum Required Education
Required:
•High School Diploma or equivalent (GED)
Preferred:
•Advanced education or certifications such as Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification
Required Experience and Skills
•Minimum of 10 years Administrative Assistant experience.
•Minimum of 5 years administrative experience supporting Sr. Directors/Executives.
•Advanced computer skills using Microsoft Office suite (MS Outlook, Word, Excel, Power Point) and operation of other internal systems.
•Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
Preferred Experience and Skills
•SAP / CONCUR experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as the capability to run reports within SAP.
•Strong organizational project management and problem-solving skills.
•Extraordinary attention to detail.
Required Skills
Calendar Management, Competency Management, Financial Budgeting, Independent Thinking, Meeting Management, Meeting Organization, Multitasking, Office Management, Travel Scheduling, Visa Applications
Employment Details
•Employee Status: Regular
•Relocation: No relocation
•VISA Sponsorship: No
•Travel Requirements: 10%
•Flexible Work Arrangements: Hybrid
•Shift: Not Indicated
•Valid Driving License: No
•Hazardous Material(s): N/A
