Conference Services Coordinator
Global Occupier Services — London
Cushman & Wakefield is a global leader in commercial real estate services, helping clients transform the way people work, shop, and live. The firm's 53,000 employees in more than 70 countries provide deep local and global insights that create significant value for occupiers and investors around the world.
Cushman & Wakefield is among the largest commercial real estate services firms with revenues of $10.1 billion across core services of agency leasing, asset services, capital markets, facilities services (branded C&W Services), global occupier services, investment management (branded DTZ Investors), tenant representation, and valuations & advisory.
We have an exciting opportunity for a talented Conference Services Coordinator to join our market-leading Global Occupier Services business, working with a prestigious client based in London.
Role Purpose
The Conference Services Coordinator is responsible for delivering a professional and seamless meeting room and event support service. The role ensures all conference rooms, meeting spaces, and collaboration areas are set up to the required standard, catering requirements are coordinated effectively, and meeting spaces are cleaned, reset, and ready for use. You will act as the primary point of contact for meeting and event logistics, ensuring an exceptional customer experience for employees, visitors, and external clients.
Core Responsibilities
•Prepare meeting rooms and conference spaces to booking requirements
•Configure room layouts including boardroom, classroom, theatre, cabaret, U-shape and workshop styles
•Coordinate catering deliveries, setup and post-event collections
•Support internal meetings, training sessions and corporate events
•Conduct room inspections and ensure spaces are operational and presentable
•Clear and reset rooms following meetings and events
•Maintain meeting room supplies and hospitality stock
•Provide basic support for audiovisual equipment and meeting technology
•Liaise with cleaning, facilities, catering, reception and IT teams
•Ensure health and safety procedures are followed
Knowledge, Skills & Experience
•Experience in conference services, facilities, hospitality or workplace support
•Strong customer service and communication skills
•Excellent organization and attention to detail
•Ability to manage multiple priorities
•Microsoft Office proficiency
•Ability to safely move furniture and equipment
