About the team:
iCapital's International Marketing & Communications team supports the company's international marketing, communications, events, content initiatives, and business support activities.
Responsibilities:
•Track the International Marketing & Communications budget, monitoring spend against forecasts
•Support forecasting, accruals, and reconciliation with Finance, and flag variances for review
•Handle vendor and agency administration, including onboarding paperwork, purchase orders, invoicing, and payment tracking
•Coordinate with suppliers and agencies to keep deliverables and costs on track
•Support annual planning, KPI tracking, and performance reporting by gathering and consolidating inputs
•Prepare updates and presentation materials for senior management, alignment calls, and business reviews
•Maintain dashboards and trackers for priorities, milestones, and deadlines
•Coordinate cross-regional workstreams, timelines, action logs, and follow-ups
•Support consistent processes and documentation across markets
•Contribute ideas and help implement improvements to templates, tools, and ways of working
•Maintain central repositories, naming conventions, and workflow documentation
•Provide hands-on support for strategic initiatives led by the CMO International and the Marketing Operations & Asset Manager Partnerships lead
•Support selected events, content initiatives, and campaigns
•Coordinate across International Marketing & Communications, Events, Finance, Procurement, Legal, Compliance, and regional stakeholders
•Help ensure global processes are applied consistently across regions
Requirements:
•2–5 years of experience in marketing operations, business operations, events, or a comparable coordination or administrative role
•Comfort working with numbers, budgets, and invoices, with strong attention to detail
•Excellent organizational skills and ability to manage multiple tasks and deadlines with guidance
•Strong PowerPoint and Excel skills; ability to produce clear, well-structured materials and trackers
•Strong written and verbal communication in English
•Collaborative, proactive, dependable, willing to learn, and able to work effectively across regions and time zones
Nice to have:
•Financial services or professional services exposure
•CRM or project management tool experience (such as monday.com)
•Additional languages
Conditions:
•Employees in this role work in the office four days, with the flexibility to work remotely on Friday
•Occasional travel
