As a Laboratory Administrative Assistant for IDEXX's veterinary diagnostic reference laboratory, this role is for a positive, motivated self-starter who seeks to find success through helping others and digging in to get the task done.
IDEXX Reference Laboratories is a global network united by a shared commitment to enhancing pet care, providing the most complete and advanced menu of diagnostic tests along with technology and tools.
This is a full-time position with excellent day-one benefits.
If you'd like more information about laboratory jobs at IDEXX before applying, you can explore the Laboratory Careers web page: https://careers.idexx.com/us/en/referencelaboratories
Why This Role Matters
IDEXX Reference Laboratories make it possible for customers to discover more through an unrelenting commitment to innovation, personalized support, guidance, and expertise. The focus on enhancing the lives of people and pets starts with employees, empowering them to achieve their goals, focusing on continuous improvement, and supporting strong collaboration and inclusiveness within the team.
In This Role
•You will be assisting the lab with a variety of tasks.
•You will use your stellar organization skills to support a fast paced, ever-growing business with valuable task and time management.
•Your main responsibilities include: ordering lab supplies, assisting with inventory, and restocking.
•You will be stocking supplies, utilizing a pallet jack to unload supplies, organization of supplies, and various physical duties.
•You will also be managing vendors and other third parties by coordinating services, certifications, and inspections. These responsibilities could include: purchasing supplies, assisting with send outs, scheduling and attending meetings, assisting with QA, tracking all receipts for purchasing cards, mail sorting, assisting with deliveries, and other duties as needed.
What You Will Need to Succeed
•You possess knowledge of Ordering Systems-SAP (preferred)
•You have experience working with vendors and service representatives
•You have advanced Microsoft Office proficiency, especially Excel (formulas, pivot tables, data cleanup, basic analysis), plus strong use of Outlook, Word, Teams, and SharePoint for workflow coordination
•You possess high organizational discipline, able to manage calendars, documents, priorities, and competing deadlines with structure and consistency
•You will need to have inventory management experience, experience utilizing a pallet jack to deliver supplies to various areas of the lab, stocking supply shelves, and able to lift boxes that could be +/- 40 lbs
•You have initiative and self-direction, able to spot gaps, solve problems before they escalate, and don't wait to be told what to do
•You practice proactive ownership, able to take charge of situations, follow through without reminders, and keep others informed
•You have clear communication skills — writing and speaking in a way that reduces confusion and keeps processes moving
•You have process-minded thinking, creating checklists, improving workflows, and building repeatable systems rather than reinventing tasks each time
•You will have a fine attention to detail and take pride in checking items off your list
•You are a master multi-tasker with the ability to shift priorities
•You are proactive, possess a can-do attitude, and focus on being positive and providing solutions
•You bring a proven track record of managing administrative tasks in a fast-paced environment and the ability to self-manage
•To get things done, you know when to go the extra mile and how to prioritize
•You have excellent presentation skills and know how to prepare material for meeting agendas
•Able to meet the physical requirements that go with working in a lab – standing and sitting for extended periods of time, use of hands, fingers, and arms to handle tools and controls, occasional need to climb, balance, stoop, kneel, crouch, or crawl, lift up to 25lb, and specific vision ability – close, color, depth perception, and ability to adjust focus
•This is a laboratory, so there is potential exposure to biohazards, agents known to cause zoonotic diseases, and hazardous chemicals
What You Can Expect From Us
•Hourly pay rate targeting: $22/hr, but will be based on experience and qualifications
•Opportunity for annual cash bonus
•Opportunity for performance based annual merit increase
•Health / Dental / Vision Benefits Day-One
•5% matching 401k
•Additional benefits including but not limited to financial support, pet insurance, mental health resources, volunteer paid days off, employee stock program, foundation donation matching, and much more
Schedule
•This is a full time, benefitted position
•The hours for this position are: 9:00AM - 5:30PM
•The schedule for this position is: Monday-Friday
•Hours may vary based on needs of the lab (i.e. there may be times where you will be meeting vendors, etc. outside of the hours above)
•Reliable attendance is essential to this position
This Administrative Assistant position will be based out of the Louisville, KY location.
