Your role
Do you want to be at the center of an organization where structure, service and integrity are essential? Executive Security is looking for an administrative assistant who plays a central role in supporting the personal protection operations and creating the conditions for the team to succeed every day. As administrative assistant you work closely with the manager, leadership and operational resources. You are responsible for planning, coordination and administration in an operation with high demands on quality, confidentiality and professionalism.
Your main tasks:
•Administrative support to manager, leadership team and security coordinators
•Plan, coordinate and follow up activities within Executive Security
•Document decisions, actions and activity lists
•Coordinate meetings, training sessions, workshops and security arrangements
•Handle travel, logistics, premises and resource bookings
•Administer Teams, SharePoint and other digital tools
•Access/authorization management and system administration
•Support onboarding of new employees and consultants
•Handle orders, purchasing, invoices and contracts
•Produce reports, statistics and decision-support material
Your profile
We are looking for someone who is structured, service-oriented and self-driven. You take your own initiatives, work proactively and are flexible. High integrity, judgement and discretion are fundamental to the role, and you have a solution-oriented approach.
Qualifications:
•Very good organizational ability
•Good knowledge of Microsoft 365, Teams and SharePoint
•Good communication skills in Swedish and English
•Ability to handle sensitive information with high integrity
•Experience of qualified administrative work
The position requires that you undergo and are approved according to the security regulations in force at the time. For positions where Saab has requirements for security classification placement, this may, where applicable, entail a requirement for certain citizenship.
What you will be part of
Saab is a leading defense and security company whose purpose is to help nations protect their populations and contribute to the safety of people and society. With 28,000 talented employees, Saab develops technology and solutions for a safer and more sustainable world. Saab develops, manufactures and maintains advanced systems in aeronautics, weapons, command and control systems, sensors and underwater systems. Saab is headquartered in Sweden but operates globally, forming part of the defense capability of many nations.
