Job Description Summary
The Contract Administrator administers Facility Management contracts, work orders, variations, deliverables and commercial records for the Data Centre Campus. The role tracks milestones, approvals, insurance and compliance documents and supports invoice, performance and best-value reviews.
About the Role:
•Maintain contract registers, work orders, variations, approvals, correspondence, and commercial records in line with contractual requirements
•Track contract milestones, service obligations, insurance certificates, licences, compliance documents, and expiry dates to support timely follow-through
•Support purchase orders, invoice validation, cost tracking, accruals, quotations, variation reviews, and payment recommendations
•Coordinate with operations, procurement, finance, contractors, and client stakeholders to resolve commercial, contractual, and documentation issues
•Maintain accurate, auditable records and ensure submissions, reports, and approvals are complete, timely, and aligned with contract requirements
•Support KPI and SLA reporting, supplier performance reviews, meeting packs, action logs, and management reporting
•Monitor subcontractor and vendor documentation, onboarding requirements, access compliance, and contractual obligations
•Identify cost, schedule, and compliance risks early and support transparent, best-value commercial decision-making
About You:
•Relevant experience in contract administration, procurement support, commercial coordination, facilities administration, or a similar role
•Strong experience with invoice reconciliation, variation tracking, quotation review, cost monitoring, and document control
•Ability to interpret contractual requirements, manage multiple deadlines, and maintain accurate commercial records across stakeholders
•Strong reporting, record-keeping, and Microsoft Office capability, with high attention to detail and audit readiness
•Ability to maintain formal correspondence, defensible audit trails, and confidentiality across sensitive commercial information
•Good coordination skills across operations, procurement, finance, contractors, vendors, and client stakeholders
•Business-level Japanese and working English preferred for reporting, coordination, and contractual communication
•Experience supporting FM, construction, engineering, or data centre service contracts is advantageous
•Location is in Inzai, Chiba
