About the Role
The Facilities Coordinator supports the day-to-day operations of facilities management services to ensure a safe, efficient, and well-maintained workplace environment. This role coordinates maintenance activities, vendor services, service requests, and administrative support functions while helping maintain compliance with company policies and safety standards.
Key Responsibilities
•Coordinate daily facilities operations, maintenance requests, and workplace services through established methods, including CMMS.
•Serve as a point of contact for employees, vendors, and service partners regarding facility-related issues.
•Track and manage work orders to ensure timely resolution of maintenance and service requests.
•Schedule preventative maintenance activities and repairs.
•Support vendor management activities, including scheduling, security access, service verification, and invoice coordination.
•Maintain accurate records for maintenance activities, inspections, service contracts, and asset inventories.
•Coordinate office supplies, storage, and facility-related purchasing requests.
•Support cost-savings initiatives where applicable.
•Prepare reports, trackers, and documentation related to facilities operations and performance metrics.
•Ensure compliance with company policies, building regulations, and workplace standards.
•Support financial reporting, including actual spend commentary and budget preparations.
Qualifications
•Bachelor's degree in Facilities Management, Business Administration, or a related field preferred.
•1–3 years of experience in facilities coordination, office administration, property management, or a related role.
•Strong organizational and multitasking skills.
•Excellent communication and customer service abilities.
•Proficiency in Microsoft Office Suite and facilities/work order management systems.
•Ability to manage multiple priorities in a fast-paced environment.
•Basic understanding of building systems, maintenance processes, and workplace safety practices.
Preferred Skills
•Experience coordinating vendors and service providers.
•Familiarity with workplace health and safety standards.
•Strong problem-solving and attention-to-detail skills.
•Ability to work independently and collaboratively across teams.
Working Conditions
•Primarily office-based with occasional walkthroughs of facility spaces.
•May require occasional after-hours support for emergencies or special projects.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Compensation
60,000.00 – 70,000.00 USD per year. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
Location
Remote – Dallas, TX, Las Vegas, NV, Philadelphia, PA, Phoenix, AZ
Benefits
•401(k) plan with matching company contributions
•Comprehensive Medical, Dental & Vision Care
•Paid parental leave at 100% of salary
•Paid Time Off and Company Holidays
•Early access to earned wages through Daily Pay
