Job Description Summary
The Assistant Finance Management Manager supports the Finance Management Manager by overseeing daily operations and ensuring the delivery of exceptional finance and lease administration services. This role bridges the responsibilities of senior analysts and management, combining technical expertise with leadership capabilities to ensure operational efficiency, accuracy, and client satisfaction.
About the Role:
•Applies intermediate knowledge of GAAP and FASB regulations to conduct financial analysis, rent variance reporting, payment reconciliations, and ensure accuracy of lease accounting records.
•Supports portfolio and lease administration across multiple accounts, including invoice reconciliation, payment processing, landlord dispute resolution, and coordination with Accounts Payable teams.
•Provides client service and stakeholder support by participating in client meetings, addressing concerns, delivering updates, and assisting with subtenant management and rent collection.
•Assists in team leadership and compliance efforts by mentoring lease administrators and analysts, monitoring deliverables, and ensuring adherence to internal controls, policies, and reporting standards.
•Supports operating expense audits and process improvements, including CAM, insurance, and tax reconciliations, resolving expense discrepancies, recovering overcharges, and recommending efficiency-enhancing best practices.
Other Responsibilities:
•Provide support in strategy development, continuous improvement initiatives, and the implementation of solutions that enhance operational efficiency and service quality.
•Assist in conducting root cause analysis and implementing mistake-proofing measures to resolve issues and prevent recurrence.
•Support the maintenance and regular updating of process playbooks to ensure procedures remain accurate and current.
•Prepare and deliver ad hoc reports and data analysis to support business and client requirements.
About You:
•Bachelor's degree with 7+ years of relevant experience in accounting, invoice processing, data administration, real estate, or data analysis.
•Proven people leadership experience, including at least 2 years of supervising, coaching, and developing small teams to ensure productivity and accuracy.
•Strong background in transaction management, property management, lease administration, and invoice processing.
•Highly proficient in lease management systems, database tools, and Microsoft Office applications.
•Excellent communication, presentation, relationship management, and stakeholder engagement skills, with the ability to collaborate effectively across all levels of a matrix organization.
