Project Coordinator, Development Management
Location: Lehigh Valley, PA and Columbia, MD
A coordinator role with room to grow into development management.
Do you want to play a role in global commerce? Prologis is seeking a Development Project Coordinator to support our development and construction teams. This role keeps project records, contracts, invoices, and reporting accurate and current while helping projects move through established processes. It also offers meaningful exposure to the full development lifecycle, with a long-term opportunity to build the experience and capabilities needed to pursue advanced roles within the Development team.
The coordinator works closely with Development Managers, Development Directors, Accounting, contractors, consultants, and vendors. Success requires sound judgment, attention to detail, responsiveness, and consistent follow-through across multiple priorities.
Key responsibilities
•Draft, edit, route for signature, and enter contracts, addenda, and change orders for shell development, tenant improvements, and Build-to-suit projects in PeopleSoft.
•Review and enter invoices in PeopleSoft, verify cost coding against contract terms, and work with contractors, consultants, and Development Managers to resolve discrepancies.
•Maintain contractor insurance records and obtain required updates before payment.
•Prepare recurring project reports, monthly and quarterly accruals, and budget-to-actual reporting using contracted costs; help project teams maintain current cost and status information.
•Provide support and assistance to Development team with review of contract formatting, exhibit inclusion, and tracking of signatures.
•Serve as a resource for development and accounting processes, communicate Prologis requirements to contractors, and provide process guidance to development administrative assistants as needed.
•Prepare monthly expense reports and coordinate travel and other administrative support for the team.
•Coordinate information and follow-ups among internal teams and external partners; support clear, timely communication and dependable project records.
•As experience grows, support project tracking and coordination across due diligence, entitlements, design, permitting, and construction, and participate in project meetings and stakeholder coordination.
•Potential support of extended market team members as well as immediate team members.
•Track legal requests, historical and current bonds and letter of credit, and master project status list.
•Prologis has adopted full integration into Autodesk Forma (Procore comparable software) and Project Coordinator will be expected to develop strong working knowledge of the accounting, contract drawings, and file management modules of the software in order to support team projects – additional software modules will be introduced in the future, and ideal candidate will increase their proficiency with the program moving forward.
•Coordination and assistance in the planning of team, project, and safety related activities and events.
Building blocks for success
Required
•At least 3-5 years of related industry experience.
•Experience in a project administrator, development assistant, project engineer, property manager, contract administrator, office administrator, or similar role.
•Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
•Ability to prioritize assignments, follow direction from multiple stakeholders, and meet deadlines accurately.
•Effective written and verbal communication with colleagues, management, contractors, vendors, and customers.
•Sound judgment, discretion, attention to detail, and appropriate handling of sensitive or confidential information.
•Ability to travel approximately 15-20% of the time.
Preferred
•Experience in construction, real estate development, or a related field; relevant training or a high school diploma.
•Experience with Bluebeam.
•Experience with Autodesk Forma and other Autodesk software platforms.
•Experience with PeopleSoft.
•Willingness and capability to use emerging technology, automation, and AI tools to improve efficiency, quality, and speed, while applying sound judgment and accountability.
This position is designed to build a strong foundation in project controls, coordination, and development processes. Over time, the coordinator may take on broader project responsibilities as readiness and business needs allow, including supporting due diligence, entitlements, design, permitting, construction, and customer-focused delivery for speculative, build-to-suit, and tenant improvement projects.
Hiring Salary Range: $77,000 - $90,000. Salary and whole compensation package (bonus target) to be determined by the candidate's location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.
Benefits
All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.
Employment Type: Full time
