What You Will Experience in This Position
1. Import Operations
•Coordinate import shipments from suppliers and intercompany locations.
•Coordinate with CHA, freight forwarders, shipping lines and customs authorities for smooth clearance.
•Review import documents such as Commercial Invoice, Packing List, Bill of Lading/Airway Bill, Certificate of Origin and other applicable documents.
•Track shipment status from dispatch at origin until delivery to the plant/warehouse.
•Coordinate customs clearance and resolve documentation-related issues.
•Support valuation, SVB and other applicable customs requirements.
•Monitor import duty, freight and other logistics-related costs.
•Ensure timely submission and maintenance of import documentation.
•Maintain proper records of import shipments and clearance documents.
2. Export Operations
•Plan and coordinate export shipments based on customer requirements and material readiness.
•Coordinate with production, FG, Quality, Sales and warehouse teams for export dispatches.
•Prepare and verify export documentation including:
•Commercial Invoice
•Packing List
•Shipping Bill
•Certificate of Origin
•Export Declaration
•SCOMET Declaration, applicable
•Other customer-specific documents
•Coordinate with CHA/freight forwarder for shipping bill filing, customs clearance and shipment release.
•Arrange appropriate vehicles/containers based on shipment volume and material dimensions.
•Ensure proper loading, lashing, packing and protection of export/local materials.
•Coordinate shipment pickup and track the shipment until departure.
•Ensure loading photographs/videos and required dispatch records are maintained.
•Coordinate with customers and overseas teams for shipment-related requirements.
3. Local Dispatch Operations
•Plan and coordinate daily local dispatches based on customer delivery requirements.
•Coordinate with Sales, Warehouse, FG, Quality and customers for material readiness.
•Arrange suitable vehicles based on material quantity, weight and dimensions.
•Coordinate with transporters and drivers for vehicle placement and timely delivery.
•Verify material, quantity, packing and customer details before dispatch.
•Monitor vehicle movement and delivery status.
•Ensure timely submission and collection of POD (Proof of Delivery).
•Resolve delivery delays, vehicle issues, shortages, damages and other transportation-related issues.
4. Delivery Challan Preparation (RGP/NRGP)
•Prepare Delivery Challans/RGP/NRGP for applicable material movements.
•Verify part numbers, descriptions, quantities, customer details, vehicle details and other required information in the format shared by user, before issuing the challan.
•Prepare challans for:
•Local material movements
•FOC materials
•Returnable/non-returnable materials
•Sample materials
•Repair/service materials
•Intercompany movements, where applicable
•Material sent for customer/vendor activities
•Ensure Delivery Challan details are aligned with the applicable Sales Order, Purchase Order, Invoice or internal authorization.
•Maintain proper records of Delivery Challans and acknowledgement/POD copies.
•Coordinate with Finance/Accounts for applicable GST and documentation requirements.
5. FG Coordination
•Coordinate with warehouse and FG to ensure materials are physically available before dispatch.
•Verify materials against SAP/system records before movement from FG stock.
•Ensure required Quality inspection/approval is completed before dispatch.
•Coordinate proper packing, labeling, palletization and loading.
•Ensure dispatch documents are handed over to the concerned warehouse/loading team.
•Maintain dispatch records and system transactions accurately.
6. Transporter & Freight Forwarder
•Coordinate with transporters, CHA and freight forwarders for shipment execution.
•Obtain vehicle details and ensure appropriate vehicle selection.
•Follow up for vehicle placement and loading schedules.
•Monitor freight and transportation costs.
•Coordinate with logistics partners for delays, damages, shortages and delivery issues.
•Evaluate logistics service performance and escalate recurring issues.
7. Documentation & Compliance
•Ensure accuracy and completeness of logistics documentation.
•Maintain proper records of Import, Export and Local Dispatch documents.
•Ensure compliance with applicable customs, GST and company procedures.
•Support internal and external audits by providing required logistics documentation.
•Maintain shipment trackers and DSR.
•Ensure timely closure of pending documents and PODs.
•Any issues need to be updated to the Trade Compliance team.
You Have:
•Academic background: Graduate
•Previous experience: Fresher
•Skills:
•MS Excel and basic office tools
•Strong knowledge of Import & Export processes
•Knowledge of Customs clearance and CHA coordination
•Knowledge of Shipping Bill, Bill of Entry, BL/AWB, Invoice, Packing List and Certificate of Origin
•Knowledge of Delivery Challan and GST documentation
•Good understanding of local transportation and dispatch operations
About nVent
nVent is a leading global provider of electrical connection and protection solutions. The company designs, manufactures, markets, installs and services high performance products and solutions that connect and protect sensitive equipment, buildings and critical processes, across industry-leading brands recognized globally for quality, reliability and innovation. Its principal office is in London and its management office in the United States is in Minneapolis. Its portfolio of electrical product brands dates back more than 100 years and includes nVent CADDY, ERICO, HOFFMAN, ILSCO, SCHROFF and TRACHTE.
