About the Role
We are searching for the best talent for an Executive Administrative Assistant within the Global Commercial Strategy Organization. This role will support the Vice President Portfolio Innovation & Commercialization Strategy and team as well as the Worldwide Vice President, Cardiopulmonary, GCSO. The position is based in Raritan, NJ.
The role requires a highly organized, proactive, and self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations.
Responsibilities
•Coordinating complex calendars
•Supporting work to prepare for meetings (including with Johnson and Johnson Innovative Medicine Group Operating Committee (GOC))
•Scheduling and arranging large and small meetings with internal, external and global partners (including GSCO, Regions, R&D partners)
•Preparing domestic and international travel, expense reports, presentations, memos and correspondence
•Coordinating preparation for team meetings, training and off-sites
•Appropriately and confidentially handling documentation in a timely manner
•Deep understanding of and an expert level of proficiency in Microsoft Office programs (Word, Excel, Teams, PowerPoint, ChatGPT, Copilot and Outlook) is required
•Solid computer skills and proficiency with productivity tools and portal technology (e.g., AskGS, Concur, Ariba, J&J eMarketplace, Global Connect, move.jnj.com, hire.jnj.com) is preferred
•Excellent verbal and written interpersonal skills, with extraordinary problem solving
•Following up on items delegated to others by the leader
•Maintaining current department-wide distribution lists for e-mail, etc.
•Screening calls and responding to complex inquiries from all levels of employees or external sources regarding a variety of questions
•Providing support on contracts, purchase orders, and other administrative support
•Providing support for large departmental and group meetings, including logistical support (meeting room space, catering requirements, AV support, agenda support)
•Partnering with other Administration Assistants in the organization and providing coverage for vacations, vacancies as needed
Qualifications
•A minimum of a high school diploma is required; a Vocational, Certificate, Technical or Associates degree preferred
•A minimum of 8 years of executive-level administrative experience is required
•Demonstrated expertise in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required
•Experience working with systems such as HR systems (such as Workday) on-line travel systems and/or expense reporting system (such as Concur) is required
•Demonstrated proficiency with productivity tools and portal technologies (i.e. Teams, Zoom, SharePoint sites) is required
•Handling of large-sized internal meeting logistics is required
•Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
•Must be able to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), operate with a high sense of urgency while maintaining a high degree of professionalism
•Ability to utilize excellent judgment and emotional intelligence and act as trusted advisor for leaders and all departmental team members is required
•Ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required
•Strong organizational skills and experience supporting and working in a matrix organization is preferred
•This position is located in Raritan, NJ and may require occasional travel for business meetings as well as travel between PA/NJ (New Brunswick, Titusville, Spring House, Horsham) campuses
This job posting is anticipated to close on 11/3/2026. This position is overtime eligible.
Pay and Benefits
The anticipated base pay range for this position is $63,000.00 - $101,430.00.
Subject to the terms of their respective plans, employees are eligible to participate in the Company's consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
•Vacation – 120 hours per calendar year
•Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado – 48 hours per calendar year; for employees who reside in the State of Washington – 56 hours per calendar year
•Holiday pay, including Floating Holidays – 13 days per calendar year
•Work, Personal and Family Time - up to 40 hours per calendar year
•Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
•Bereavement Leave – 240 hours for an immediate family member; 40 hours for an extended family member per calendar year
•Caregiver Leave – 80 hours in a 52-week rolling period
•Volunteer Leave – 32 hours per calendar year
•Military Spouse Time-Off – 80 hours per calendar year
