About the role
The purpose of this position is to administer a limited portfolio of Fund structures in conjunction with the Associate Director – Administration.
Key responsibilities
•Act as first point of contact for a limited number of fund structures within a team
•Co-ordinate legal, tax and other professional advice
•Develop and maintain the Operational Procedures Manuals and ISAE checklist templates for client relationships
•Attend client board meetings and shareholders meetings and coordinate minute preparation
•Ensure the preparation, review, distribution and filing of periodic financial statements on a timely basis and in accordance with regulatory guidelines
•Act as "B" level 4-eyes signatory on administration matters, ensuring that company policy and professional and regulatory guidelines are adhered to and that a professional quality service is provided to clients and outside contacts
•Review of Fund Operations and any investors related transactions
•Release of investors notices
•Review and authorise payments
•Assist with billing information for clients including analysis of time spent, including the management of aged debtors
•Supervise and assist in the training and development of staff
•Participate in the appraisal process for members of staff
Skills, knowledge, expertise
•Hold a university degree preferably in law, finance or business administration, or hold or study towards a relevant fund/corporate administration qualification (preferably CGO/CGI certificate level or equivalent); relevant in-house training to be provided through the Aztec Academy
•At least 5 years' experience in Funds in a similar financial services environment or tasks experience
•Sound technical financial services knowledge (to be supported through the Aztec Academy)
•Computer literacy skills are essential
•Ideally some people management experience
•Evidence of managing a small client relationship or part of a major client relationship
•Act as a "B" level Authorised Signatory
Training will be provided, both in house for relevant technical knowledge and also professional qualifications to enhance professional development. Candidates need to be quick to learn new systems and great with people, as close working relationships between colleagues and clients is at the heart of what the company does.
For all accepted offers of employment with Aztec Financial Services (Luxembourg) S.A, candidates will be required to complete pre-screening requirements, including providing a criminal record certificate (extrait de casier judiciaire).
Benefits
In addition to a competitive salary, examples of benefits that may be offered for permanent roles include:
•Discretionary bonus scheme
•Flexible, hybrid working
•Ability to work abroad for up to 3 weeks per annum
•Generous holiday allowance
•Pension scheme
•Private medical insurance, including eye care
•Life assurance (death in service and critical illness benefit)
•Worldwide travel insurance
•Health and wellbeing programmes
•On-site parking
