Job Description
Our Company's Travel, Meetings, Events & Fleet (TME&F) Organization – Post Meeting Compliance and Planner Onboarding operates across the Americas, Europe, and Asia and is responsible for delivering standardized, compliant, and efficient global processes that support our company's business divisions and markets. Through a centralized service delivery model, TME&F enables operational excellence, financial stewardship, and consistent stakeholder experience worldwide.
The Post Meeting Compliance and Planner Onboarding Specialist is responsible for supporting the global meeting and congress process including meeting compliance audit that are in line with all company's policies and guidelines related to meetings and congresses. This role reports under the TME&F Operational Excellence & Risk Management function, reporting to the Post Meeting Compliance and Planner Onboarding Associate Director who is part of the Travel, Meetings, Events & Fleet (TME&F) Organization.
Job Description and Responsibilities
Primary responsibilities for this role include, but are not limited to, the following:
•Support the meeting compliance audits for these categories:
1.Meeting Execution
2.ITOV (Transfer of Value) Accuracy
3.Post Meeting Compliance
4.Meeting Closure
•Work closely with business units / markets departments, Travel, Meetings, Expense & Fleet (TME&F) Regional leads and Operational Excellence in support of the global meeting and congress audit process
•Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results
•Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies
•Handle inquiries as needed
•Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
•Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems
•Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested
•Assist in conducting training to educate local markets
•Effectively manage and prioritize workload efficiently and accurately
•Timely resolve customer queries while maintaining a positive customer service culture
Qualifications
Education:
•Bachelor's Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.
Skills Required:
•Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
•Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
•Language requirements: Able to speak, read & write in English and Mandarin
•Effective communication (internal & externally) skills both written and spoken in English
•Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
•Strongly detail oriented and process improvement orientation
•Basic understanding and practical knowledge of processes in finance
•Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
•Strong communication, interpersonal, and organization skills required
•Positive and proactive attitude, can-do mindset, problem solving and analytical skills
Preferred:
•Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now
•Experience working in a Big 4 or similar audit environment preferred
•Ability to navigate through change or uncertainty
•Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication
•Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company
•Experience in a global environment setup
Required Skills: Account Collections, Account Collections, Accounting, Adaptability, Analytical Problem Solving, Balance Sheet Account Reconciliations, Business Support, Communication, Compliance SOX, Credit Management, Customer Problem Solving, Customer Queries, Customer Service, Detail-Oriented, Documentation Preparation, Environment Setup, Finance, Financial Accounting Controls, Financial Operations, Human Resources (HR) Shared Services Advisory, Interpersonal Relationships, Microsoft PowerPoint, Microsoft SharePoint, Organizational Effectiveness, Preparation of Financial Reports (+10 more)
Employee Status: Regular
Flexible Work Arrangements: Not Applicable
Job Posting End Date: 11/30/2026
