The role:
We have an exciting opportunity for a passionate individual to become a valued member of our dynamic team. Working as a Receptionist in a friendly and supportive team, you will provide administrative and operational support to the whole Team.
You will be responsible for:
•Providing courteous, efficient and cheerful reception service to visitors and callers, responding to enquiries both face-to-face and over the telephone and via e-mail
•Managing entrance cards with accordance to the office security procedures
•Receiving and sending parcels and mail
•Organizing airport transfers and other local transfers for overseas colleagues and local employees
•Helping with organizing meetings and events
•Managing conference room system and coordinating meetings in calendar
•Managing document filing ensuring compliance with MBDA process and local requirements, including maintenance of invoices
•Maintaining office equipment and provide stationery, catering services etc.
•Maintaining contact with cleaning service company, transfer company and other companies supporting the office
•Managing low value office purchases, record office expenditure accordingly with MBDA processes
•Developing to become the knowledge point of contact within the office
•Supporting Executive Team and Office Manager on ad-hoc requests
What we are looking for from you:
•Minimum 2 years of experience in administration role in similar position
•Advanced English (min. C1)
•Very good knowledge of MS Office
•Excellent communication & interpersonal skills
•Respectful team player, comfortable working in a matrix organization
•High self-reliance, responsibility and ability to plan and organize work
•Ability to work proactively and independently
•An open-minded team-player with a friendly personality willing to learn and develop new skills
•Ability to think and act in a customer- and service-oriented manner
•Ability to manage multiple tasks simultaneously
What we can offer you:
•Open-ended contract after 3 months' probation period
•Benefit package: private healthcare, sport card, annual bonus, subsidy of professional training
•Being a member of a team of people that focuses on relationships and a good atmosphere
