A Day in the Life
As a Project Coordinator IV, you'll use your skills in organization, communications, and collaboration skills to support our Research and Development leadership team in their administrative needs. Join us for a career in Interventional Cardiology Therapies (ICT) that changes lives.
We are working onsite in Santa Ana, CA 4 days per week as part of our commitment to fostering a culture of professional growth and cross-functional collaboration as we work together to engineer the extraordinary. This role will require less than 10% of travel to enhance collaboration and ensure successful completion of projects.
Responsibilities may include the following and other duties may be assigned.
Executive support
•Provides proactive administrative support the Vice-president of R&D, including calendar management, travel arrangements, coordination of internal and external engagements such as meetings and conferences, submitting expenses.
•Provide administrative support for R&D functional leadership reporting into the CP of R&D, including calendar management and logistics coordination for meetings.
•Track strategic R&D and site initiatives, action items, and cross-functional commitments to ensure follow through.
Communication & Coordination
•Act as a central coordination point for the VP of implant engineering and other R&D engineering disciplines, internal teams, clients, and partners.
•Coordinate staff meetings, creates agenda, minutes and track actions.
•Assist in the preparation of department presentations, objectives, and other key materials for internal and external meetings.
•Navigate matrixed organizations and align stakeholders across regions and time zones.
Project & Event Support
•Coordinate ICT leadership team meetings at the site and always ensure readiness for corporate leadership visits, team offsites, leadership summits, or special customer events.
•Large-scale meeting support may include logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities.
•Track project timelines and deliverables, ensuring alignment with strategic priorities.
Administrative operations
•Support onboarding of new team members.
•Order supplies, manage office needs.
•Use problem solving skills for process improvement in systems and processes.
Must Have: Minimum Requirements
•High School Diploma or GED is required
•Minimum of 10 years of relevant experience
Nice to Have
•Bachelor's Degree.
•Previous Medtronic experience.
•Strong proficiency in Microsoft Office Suite (Office Forms, Outlook, Word, Excel, PowerPoint, Teams).
•Excellent written and verbal communication skills.
•Ability to manage multiple priorities in a fast-paced, dynamic environment.
•High level of work ethic, professionalism, discretion, and emotional intelligence.
•Has a team-oriented, collaborative style.
•Advanced interpersonal skills to collaborate with executives and other assistants.
•Interest in aligning business level communication to corporate brand.
•Event/large group meeting planning experience.
•Hands-on project management experience (use of planning tools, etc.).
•Ability to work under pressure in a dynamic environment.
•Exercise high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.
U.S. Work Authorization & Sponsorship
U.S. work authorization sponsorship (H-1B, TN, J, etc.) is offered exclusively for Principal-level roles and above, where specialized expertise aligns with long-term business needs. Roles below the Principal level require candidates to possess unrestricted U.S. work authorization at the time of hire and for the duration of employment.
Benefits & Compensation
Salary ranges for U.S (excl. PR) locations (USD): $62,400.00 - $93,600.00
This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
