About Iron Mountain
At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That's why we need smart, committed people to join us. Whether you're looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Job Description (Annex No. 1 — Job Description)
Job title: External Archivist with advanced Excel knowledge
Direct supervisor: Project Supervisor
Place of work (assigned by employer): Iron Mountain and Client sites
Subordinates: none
Date: 2026.10.09.
Main Tasks and Responsibilities
•Before storing client documents in the archive, checks them formally, registers them, corrects them if necessary, builds a database, and prepares an RIL table
•Checks client documents (authorization letters, direct debit mandates, SZÉP card documents, personal and non-personal documents) and prepares an RIL table
•Orders empty archive storage boxes and, in certain cases, coordinates orders
•Executes archive retrieval requests
•During archive retrievals, checks retrieval lists formally, registers them, places orders with external service providers, and coordinates orders
•Checks return lists for documents previously retrieved from the archive, registers them, places orders with external service providers, and coordinates orders, in certain cases
•Searches for data in the system, consults with relevant departments and the external service provider, and maintains records
•Fulfills requests received via the collective email related to document barcodes, submits them in the Client's mailroom, registers and tracks them
•Searches archived files in the Client's basic registry system for the extracts/account statements specified in requests, and forwards them in the requested format (pdf, txt, header pdf) to the Client or directly to the requesting person
•Complies with the provisions set out in documents governing the quality assurance system
•Every employee is responsible for ensuring the confidentiality, integrity, and availability of information during their work
•Every employee is responsible for learning and applying the provisions of the information classification procedure in their own activities
•Every employee is responsible for reporting any information security incident they notice to their direct supervisor or the Quality Assurance and Information Security Coordinator
•Has a duty to inform the direct supervisor about the operation of the environmental management system; initiates changes deemed necessary and makes proposals regarding their content
Experience / Required Education
•Secondary school education
Skills
•Precision, accuracy, tolerance for monotony, resilience, advanced Excel and Word knowledge
Category: Outsourced Services
