About the Role
We are looking for an Executive Assistant who thrives in a service-oriented role, creating structure, coordinating, and ensuring everything runs smoothly behind the scenes. You will become a key person with broad responsibility for administration and support to management and the organization. The role suits someone who likes to stay one step ahead, has a strong sense of service and quality, and is motivated by helping others succeed in their work.
As Executive Assistant you have a central role with significant own responsibility, working closely with our company management and supporting several directors in their daily work. The role is broad, varied, and involves many points of contact, both nationally and internationally. Through proactivity, structure, and a high level of service, you become a natural coordination point and operational partner so that management can focus on business priorities.
Main Areas of Responsibility
•Manage and coordinate complex calendars and meeting bookings across multiple time zones
•Plan and administer business trips, and various bookings related to these
•Support and coordinate administration around management team meetings, including annual planning, agendas, meeting materials, minutes, and follow-up on decisions and activities
•Plan and coordinate larger meetings, conferences, workshops and events. This also includes internal and external visits, VIP visits including related logistics
•Be responsible for introduction and onboarding of new employees
•Handle invoices, orders, purchases and other administration
•Ensure administrative structure for document management and archiving
•Drive or support smaller improvement initiatives within the business
We Are Looking for Someone Who
•Has a few years of experience in a similar assisting or coordinating role in an international environment
•Is used to supporting managers, management teams, or senior decision-makers
•Has experience with complex calendar management, meeting administration, and travel planning
•Is used to coordinating various activities in a changing environment and sees unclear situations as an opportunity to gain new experience
•Is used to working independently and prioritizing among many parallel tasks with short deadlines
•Communicates fluently in Swedish and has very good knowledge of English, both spoken and written
•Has very good knowledge of Microsoft 365
To Succeed in the Role, We Believe You Are
•Structured, meticulous and quality-conscious, and enjoy details and following processes/policies
•Proactive and self-driven with good prioritization skills around quick decisions — without waiting for instructions
•Service-minded, unpretentious, and solution-oriented
•Communicative, relationship-building, and skilled at collaborating with people at all levels of the organization
•Flexible, adaptable, and comfortable in an environment where the pace varies and conditions can change quickly
•Professional and secure in yourself with high personal maturity and integrity
•Empathetic, attentive, and good at both giving and receiving advice
With us you become part of a committed assistant team that supports each other and continuously works on developing our ways of working through knowledge exchange. We highly value your personality, motivation, and willingness to constantly improve. You get a varied everyday life with significant own responsibility and the opportunity to contribute to efficiency, high service, and a professional experience.
