About the role
Wood is looking for a professional in business administration, engineering or a related field, with over one year of specific experience in engineering projects within the Oil & Gas sector, to work as a document controller. This opportunity is on-site. Work base: Bogotá. Fluent English (verbal and written) and Microsoft Office are required.
Our clients and projects
Designing the future. Transforming the world. Wood's Oil, Gas and New Energies business is built on a strong track record of delivering large and complex projects for national and international energy companies around the world.
What we can offer
•Significant and interesting projects delivered to industry leaders in the Oil & Gas sector.
•Flexible working arrangements that balance the needs of the client, the team and the individual.
•Commitment to diversity and inclusion across the company, with employee networks committed to giving a voice to all employees.
•Flexible benefits package that can be adapted to your lifestyle.
•Commitment to continuous professional development through personalized development plans.
•Global connections with leading industry experts.
Responsibilities
•Know, understand and apply project guides, processes and procedures: document numbering system, formats, distribution matrices, etc.
•Validate the quality of documents, record and distribute them according to client requirements.
•Centralize and control documentation received from the client and share it with the project team.
•Prepare all reports required by the project and the client.
•Carry out field visits to gather and obtain information required for project development.
•Develop typical engineering project documents in their different phases (conceptual, basic, detail), such as: Industrial Consumption Summary, Process Description, Material and Energy Balances, equipment, line and interconnection listings.
•Prepare process drawings according to project specifications, generally including: Block diagrams, process flow diagrams, piping and instrumentation diagrams, utility and dismantling diagrams.
•Participate in interdisciplinary document reviews to ensure proper handling of information and engineering integrity.
•Attend workshops scheduled during project development, such as risk analysis, constructability, design review, peer review, etc.
•Carry out any other responsibility assigned by the immediate supervisor and according to company needs.
•Comply at all times with the Company's corporate and local policies and be consistent with our Corporate Values.
•Prepare Document Control documentation in the project coordination plan: document numbering system, formats, distribution matrices, etc.
•Train project members on Document Control-specific procedures and formats.
•Coordinate with Project Controls, Discipline Leaders and Project Managers the list of project deliverables.
•Coordinate project configuration in the Electronic Document Management System (EDMS). Record and validate project documents prior to issuance to the client.
•Centralize and control documentation received from the client and share it with the project team.
•Maintain physical and electronic copies of all project documents or files. Provide support to the project team for numbering deliverables.
•Control data and documents from all clients and third parties.
•Prepare all required reports. Deliver project dossiers to clients according to contract requirements and the quality and level expected by the organization.
•Archive all documentation, physical and electronic, according to company procedures.
•Carry out any other responsibility assigned by the immediate supervisor and according to company needs.
•Ensure compliance with the company's quality procedures and standards.
•Ensure the responsible and efficient use of the organization's assets (tools, materials, equipment, information).
What makes you extraordinary?
Expected
•Proficiency with Office
•Experience with document management systems
•Knowledge of project administration
•Experience with databases (Access)
Desirable
•Good attitude and teamwork.
•Communication and active listening.
•Initiative.
•Attention to detail.
•Results orientation.
•Leadership.
