Job Title: Accounts Payable Representative II
Reports to: Accounts Payable Team Lead (P2P)
Group / Division: Global Business Services
Career Band: 2
Position Location: Manila
Number of Direct Reports: none
Position Summary
The Travel and Expense Representative will be responsible for managing and optimizing the travel and expense processes within the organization using SAP Concur and Oversight. This role involves ensuring compliance with company policies, analyzing expense data, and providing insights to improve efficiency and cost-effectiveness.
Key Responsibilities
•Expense Management: Oversee the processing and auditing of expense reports submitted through Concur, ensuring accuracy and compliance with company policies.
•Travel Coordination: Assist employees with travel arrangements, including booking flights, hotels, and transportation through Concur.
•Policy Compliance: Ensure all travel and expense activities comply with corporate policies and procedures. Address any discrepancies or violations.
•Reporting and Analysis: Generate and analyze reports on travel and expense data to identify trends, cost-saving opportunities, and areas for improvement.
•Training and Support: Provide training and support to employees on using Concur for travel and expense management. Address any issues or questions related to the system.
•Vendor Management: Liaise with travel vendors and service providers to negotiate rates and ensure quality service.
•Process Improvement: Continuously evaluate and improve travel and expense processes to enhance efficiency and reduce costs.
•Documentation: Maintain accurate records and documentation related to travel and expenses.
Skills Required
•Experience in finance organization
•Experience with SAP Concur or related systems like Oversight, Service Now
•Ability to meet deadlines
•Must be detail oriented as well as exhibit strong organizational skills
•Strong interpersonal, written and verbal communication skills
•Professional and customer focused with attention to detail
•Experience in high volume, multi entity, multi-currency processing function
Education & Experience
•Some prior experience in Shared Services or Global Business Services preferred in an Accounts Payable function (1 to 2 years)
•Need to be able to process large volumes of information efficiently
•Demonstrate Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement
•Fluency in English
Work Schedule: Standard (Mon-Fri)
Environmental Conditions: Office
